Getting started - Agents

Starting as new agent

Here are brief instructions how you can get started as a new agent. See more specific instructions from info page behind the links. These instructions are for new agents whose company or community already has an organization in Ninchat.

Creating an account

1. Join Ninchat via invitation link sent to you.

You have received an invitation link via email. Use Chrome and Firefox browsers only.

Open the invitation link by clicking the Accept invitation -button in your email message.

Invitation message in email

After opening the link click on the Accept invite -button.

More info on page Ninchat invitation:

Ninchat invitation

2. Create an account

Once you have accepted the invitation create your own Ninchat account (if you already have one, sign in).

Enter required information:

• Name: your name

• Email: your email address (pay attention to capitalization)

• Password: create a safe password for your account

Click on Create account to proceed.

More info on page Create new account:

Create new account

3. Permission to show notifications

When you sign in to Ninchat the browser asks to give ninchat.com a permission to show notifications. Allow notifications. Now you will receive notifications of new messages etc.

Allowing notifications in different web browsers

4. Verify your account

You still need to verify your account. In your email you will receive a message that contains a link you need to click on to verify your account.

Use the verification link only once.

Vahvistusviesti sähköpostissa

Sign in to Ninchat in http://ninchat.com/app

User settings

1. User profile

Click on the arrow next to your name in bottom left corner. From the opening menu choose Asetukset ja profiili/Settings and profile.

Add your name to Lempinimi/Screen name and your real full name to Koko nimi/Real name. Download a profile picture (jpg or png -format). Picture and your realm name helps your colleagues to recognize you in the team channel.

Save the changes you've made by clicking Tallenna/Save.

2. Notification settings

In options move to the tab Ilmoitukset/Notifications.

Ninchat can notify about events and messages in three ways: sound, desktop notification and email message. In addition, these notifications can always be seen in the Tapahtumat/Events -section in Ninchat's sidebar.

Whether you have not given permission for browser notifications (desktop notifications), you may do so by clicking the Salli/Enable -button.

In the notification settings the most useful notifications has been set as default. You can add or remove specific notifications i.e. email.

Mark the part Näytä ilmoitukset vaikka olisit paikalla/Show notifications even if present and you'll receive the set notifications even when you have Ninchat active on your screen.

More info on page User settings and profile:

User settings and profile

Team channel

After the invitation you can see your internal team channel where you can talk in group about the chat and other subjects. In addition, you have possibly been invited to separate technical support channel where Ninchat staff and your own advisors help with chat-related issues.

View of team channel: The conversation and the list of members

In the team channel you can ask your main user to add you as customer queues' handler (or i.e. moderator of public group chat).

From the team channel's memberlist you can also start 1-1 private conversations with your team mates. Read more on following sites:

Team channelsPrivate conversationsUser interface

Customer queues and chats

Once you have been added as handler of customer queues, your queues can be seen in the left sidebar where you can pick customers.

If you have received operator rights in your organization you can open and close queues, change settings and view statistics. How rights are given depends entirely on your community.

Customer queue in sidebar: Closed (red), open (green), customer in queue (blue)

Pick the customer from queue. You can see the queue time and you can pick the customer from the menu.

Customer chat view

1) Sidebar	2) Chat view	3) Chat-sidebar
Organization Customer queues Team and support channels Customer chat Private conversations with team mates	Information about the customer Conversation Text area, emojis, attachments, video chat, showing/hiding the sidebar	Memos Ready answers Tags (merkit) to categorize chats

Read more about customer conversations:

Picking customer from queueHaving a customer audienceOpening and closing queueEnding audienceCustomer service queues and audiences

Video calls

In customer conversations it is possible to use video calls when sending text and images is not enough.

Video call view and settings icon

Before you start using video chats test the functionality and compatibility with Ninchat's Video test tool which will tell you if your equipment, browser and internet connection work in order to have video calls. Open Video test tool Read more about video calls:

Video calls

Customer group chats

If you organize open group chats, that are embed in your website, that specific channel needs a moderator. Group channel's operator users can give moderator rights to agents.

Moderator tools

Read more:

Public group discussionsModerating a channel

Tips

Canned messages

From the user settings you can add canned messages that speed up and ease your work when answering to customers. Read more on page User settings section Canned messages.

User settings and profile

Highlights

Every time someone mentions your name in chat you get a notification. You may add more words and terms to highlighted words so you'll receive a notification whenever one of these are mentioned i.e. "sale", "lunch", "problem". Read more on page User settings section Highlights.

User settings and profile

Shortcuts and bookmarks to Ninchat

To ease the opening of Ninchat add it in your bookmarks in your web browser by clicking the star icon in your url bar. When you add a bookmark while on your team channel it will always open that channel as default.

You can add Ninchat shortcut to your desktop or the bottom taskbar in your Windows. Read more:

Bookmarks & shortcuts

Other tips

Forgotten passwordProblems with sign-inProblems with interface